Terms & Conditions

Terms and Conditions for Students

Effective Date: April 1, 2020

Welcome to our institute. By enrolling in any of our courses, you agree to comply with and be bound by the following terms and conditions. Please read them carefully.

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1. Admission and Registration

• 1.1. Required Documents: At the time of admission, all applicants must submit one recent photograph, a copy of a valid identity proof, and a copy of a residence proof. The institute reserves the right to verify these documents against the originals.
• 1.2. Registration Validity: Your registration is valid for one (1) year from the date of enrollment or until your course is completed, whichever is later. During this period, you may enroll in additional courses without paying a separate registration fee.
• 1.3. Re-registration Discount: After your initial registration period expires, you are entitled to a 50% discount on the registration fee for any new course you enroll in.

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2. Fees and Payments

• 2.1. Non-Refundable Policy: All course fees must be paid in advance and are strictly non-refundable. Once a fee is paid, no refund will be issued under any circumstances.
• 2.2. Timely Payment: Fees are due on the scheduled date. If you anticipate a delay, you must obtain prior permission from the course coordinator and confirm a new payment date (maximum 5 days extension).
• 2.3. Late Fee: Failure to pay fees by the extended due date will result in a late fee of ₹10 per day, calculated from the original due date.
• 2.4. Course Changes: You may change your course within the first five (5) days of starting by paying the difference in fees. After this period, a course conversion fee of ₹250 will apply. A course can only be changed to another with similar content, and longer-duration courses cannot be converted into shorter ones.

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3. Attendance and Leave Policy

• 3.1. Daily Attendance: Punctual attendance is mandatory. Students must record their attendance daily using the biometric machine. If the machine is not functional, attendance must be recorded in the “Missed Attendance” register.
• 3.2. Unauthorized Absence:
  • If a student is absent for three (3) consecutive days without prior notice, an alert will be sent via WhatsApp/SMS.
  • If the student does not report by the fourth (4th) day, their registration will be temporarily suspended.
  • If the student fails to report within six (6) consecutive days, it will be assumed they have discontinued the course, and their registration will be permanently cancelled.
• 3.3. Re-admission after Cancellation: To re-enroll within one month of cancellation, a fee equivalent to 50% of the course fee will be charged. After one month, the full course fee will be required. The original class timing may not be available upon re-admission.
• 3.4. Leave Procedure:
  • For leave of up to two (2) days, please inform the institute via phone, WhatsApp, SMS, or email, mentioning your name, admission number, and class timing.
  • For leave exceeding two (2) days, a formal written leave application must be submitted.

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4. Course Structure and Completion

• 4.1. Schedule: Classes will run five days a week (Monday to Friday). The institute will be closed on Sundays and designated public holidays, which will be listed on the notice board.
• 4.2. Special Classes: Special classes (e.g., for software or typing) may be conducted on Saturdays. Attendance is mandatory. Notices for such classes will be posted in advance.
• 4.3. Early Completion: A course can be completed ahead of schedule by paying the lump-sum fee and attending additional hours. However, the certificate will only be awarded after the original scheduled duration is complete.
• 4.4. Monthly Basis: Courses can be pursued on a monthly payment basis without a fixed duration.
• 4.5. Mandatory Assessments: To be considered complete, a course requires the successful completion of all tests and assignments. After finishing each software module, students must take the practical assignment and written test within one month.

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5. Code of Conduct and Lab Rules

• 5.1. Computer Usage:
  • Report any computer hardware or software issues to the instructor immediately. Do not attempt to fix them yourself.
  • Do not tamper with, modify, or delete any files belonging to the institute or other students.
  • Use computers only for course-related practice as taught or instructed.
• 5.2. Personal Devices: The use of personal pen drives is strictly prohibited to prevent virus transmission. Mobile phones must be switched off or set to silent/vibration mode inside the lab. Necessary calls must be taken outside with permission.
• 5.3. Seating: Students must sit at their assigned computer. The institute may change a student’s system due to maintenance, software installation, or other necessary reasons.
• 5.4. Discipline: All students are under CCTV surveillance. Any violation of institute rules or disruptive behavior may lead to disciplinary action. Do not gather or cause a disturbance near the institute premises.

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6. Institute Property and Student Belongings

• 6.1. Study Materials: Study notes will be provided by the institute. A fee of ₹10 per page will be charged for re-issuing lost notes. Other materials like typing books must be returned at the end of each day.
• 6.2. ID Card: Students must carry their ID card daily. A replacement for a lost card can be issued upon submission of a photograph and a fee of ₹50.
• 6.3. Personal Property: Students are solely responsible for the security of their vehicles and personal valuables (e.g., mobile phones, bags). The institute is not liable for any loss or damage to personal property.

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7. Certification

• 7.1. Eligibility: Upon successful completion of the course, including all tests and assignments, students are eligible for a certificate.
• 7.2. Process: To receive the certificate, a student must fill out the exam form, pay the certification processing charges, and pass the final exam. If a student fails, they may reappear for the exam after paying the fee again.
• 7.3. Collection Deadline: Certificates must be collected within three (3) months of passing the exam. Certificates not collected within this period will be cancelled, and the student will be required to reappear for the exam.

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8. Communication

• 8.1. Contact Information: It is the student’s responsibility to keep the institute updated with any changes to their address, mobile number, or WhatsApp number.
• 8.2. Promotional Messages: By enrolling, you consent to receive promotional calls, SMS, WhatsApp messages, or emails from the institute during and after your course.

9. Policy on Course Completion and Attendance

1. Students who enroll in a full-paid course are expected to complete the course within the designated duration.
2. Attendance Requirement:
   • Students must maintain regular attendance as per the institute’s schedule.
   • If a student fails to attend classes consistently, leading to incomplete course progress, the institute may extend the course duration accordingly.
3. Fee Liability for Extended Duration:
   • In cases where the course is not completed on time due to the student’s absenteeism, the student will be liable to pay the monthly fee based on the current fee structure for the extended duration.
   • This payment will continue until the course is fully completed.
   • No refunds or adjustments will be made for absenteeism that causes course delays.
4. Immediate Effect:
   • This policy takes effect immediately upon notice to the student.
   • Students are responsible for compliance and timely payment for continued course access.

10. Policy Modification Rights

1. Policy Modification Rights:
   • The institute reserves the right to modify, update, or change these rules at any time as per operational requirements.
   • Students will be notified of such changes, and continued enrollment implies acceptance of updated rules.
2. Immediate Effect:
   • This policy takes effect immediately upon notice to the student.
   • Students are responsible for compliance and timely payment for continued course access.